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Minutes of April, 2003 Meeting




April 10, 2003

Village of Oak Creek Community Center


  1. Meeting of April 10, 2003 called to order by President Zona Fink at 9:05AM at the VOCA Center.  16 members were present, which is a quorum. 
  2. Zona Fink announced that Canyon Mesa is a new member of the BPRCC. Mary Lou Stone will be the Canyon Mesa Rep. and Norman Murdock will be the alt. Rep.
  3. The minutes of the March 13 meeting were approved as corrected.
  4. Corresponding Secretary – no communications received.
  5. Treasurer’s report – Don Beard reported that member dues have now been received from all but one of the 17 members (now 18 members with Canyon Mesa), and that the March balance for the Regular account is $2,822.  The Recreation account balance is $325, reflecting the recent contribution by the Kiwanis of $250.  Report was approved.
  6. Committee Reports:
    1. Transportation Committee:

                                               i.     The SR 179 scope development team will have some meetings in the Phoenix.  To support this effort by BPRCC reps., an expenditure provision is requested from the Council of $450, including development of a Transportation library.  Although unbudgeted, these funds would be obtained from the left-over fund balance from 2002.  Motion approved to support the $450 expense.

                                              ii.     Vice Chairman Jim Patterson reported Bike lane(s) should be included in the SR179 scoping requirements, consistent with new AZ law (HB 2503).   The City of Sedona have requested bike lanes on both sides of their portion of SR 179.  It was also reported that ADOT is establishing a website for the SR 179 project.

    1. Planning and Zoning Committee:

                                               i.     Coyote Station Update—Judy Cooper reported that a meeting was held with local reps and the Shell Oil Company to discuss the canopy color on the new Shell gas station.  The Shell Oil rep agreed to replace the Yellow canopy with one of  a brown color, similar to the other buildings in the Coyote Station complex.  KSB and Joanne Johnson were acknowledged as key in the success of this effort.   It was   agreed that the Big Park Council send a letter of thanks to KSB for its support and, after the canopy color is changed, to the Shell Oil Company.

                                              ii.     “The Orchards” Development – Chairperson Judy Cooper presented the proposed comment letter to the Yavapai County P& Z Commission.  The comments raised some concerns related to:

1.     Location  of the project relative to the 100 year flood plain;

2.     On site Sewage disposal facilities location;

3.     Safe access and egress for the home sites relative to the flood plain;

4.     Park Land access;

5.     Water source confirmation.

 These recommendations were approved by the Council.

    1. Recreation Committee

                                               i.     Community Park Update—Dorothy Hores reported that the Big Park area is essentially land locked and that it will be difficult to find a stand- alone site of approximately 10 acres in size to support a Park location.   There may be some opportunity, however, to develop smaller pocket parks linked together with pathways.   Park funding of $10,000 has been promised by both the Kiwanis and VOCA for development of the Park complex.  Based this support, Chip Davis agreed to seek matching funds from Yavapai County.  There will be another meeting next week with the County, Big Park and school PTA to establish a plan on what  “we” want in the park, again with strong County support.

                                              ii.     Swimming Program Update—It was announced that the Hilton (Steve Miller) have agreed to host the swim program again this summer on Sundays.  May 4th will be opening day – from noon to 4PM.  Volunteers are needed to cover 2 hour shifts.  It was agreed the Council send a letter of thanks to the Hilton for its support.

                                             iii.     Skateboard day–- The next skateboard outing will be on April 19th and one additional day will be scheduled before the end of school.

                                            iv.     Other---

1.     VOCA will be sponsoring a Silent Auction fundraiser on Friday, May 9th from 5PM to 8PM.  Proceeds will go towards Park improvements;

2.     A Funfest will be held on May 19th at Big Park Community School.

  1. Old Business:
    1. Verde Valley Transportation Planning Organization (VVTPO)—The Mingus Bypass project is out for bids with completion scheduled for next year;
    2. Village Community Newsletter – Zona Fink announced that the new Village Community Newsletter will begin publication in mid May and will be supported by advertising.  The Vocalizer will no longer be published.
  2. New Business:
    1. Dorothy Hores announced that a Conference to discuss Verde Valley issues will be held at Yavapai College on April 22 from 8:30 to 2:30.  Admission is $15 and includes Breakfast and Lunch.    Discussions will center on demographic and economic issues specific to the Verde Valley region.


Meeting adjourned at 10:20 AM.




                                                      John Gillam


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