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Minutes of December, 2001 Meeting


Big Park Regional Coordinating Council

Minutes of December 27, 2001 Meeting

Village of Oakcreek Community Center



1.    Call to Order: by Vice-President Lloyd Marlowe at 6:30 p.m. followed by the Pledge to the Flag. There was a quorum of 13 member associations present.


2.    Finalize the Agenda: Under P&Z Seven Canyons and under Committee Reports D. Budget Committee.


3.    Secretary’s Report: It was moved, seconded and passed to accept the minutes as submitted.


4.     Correspondence: No correspondence.


5.    Treasurer’s Report: Bob Carlile noted that expenses for December were $44.52 and the books can be closed for the year with an ending balance of $686.57 that will carry over into 2002. He noted that the carry-over from 2000 was $885.99, so the carry over amount has decreased. It was moved, seconded and passed to accept the Treasurer’s report.


6.    Committee Reports:

A.    Transportation:

1.    Bob Carlile gave the report for Dick Byrnes final draft of a letter to Supervisor Davis was approved by the Transportation Committee for signature by Council President, Carolyn Fisher. This letter summarizes suggested changes to be made to the proposed evacuation plan for Big Park. Three copies were delivered to the County Supervisors on December 17, 2001.


2.    In reference to the Big Park School pathway, the Sedona Oak Creek School District can set up an IGA with Yavapai County to fund a pathway for access to Big Park School with the funding being handled by the school district. The IGA was approved by the Board of Supervisors on December 17, 2001. Request for bids will start immediately. Completion is set for June 2002 with design review set for February 2002 and May 2002.


3.    Bill Kusner delivered a final report of the Voice of Choice by Glatting Jackson etc., Inc. entitled Review of Planning and Design for State Route 179. The contents of this report will be reviewed by the committee and will be subject to a separate report to the Council as soon as possible.


4.    The grant application for bike and walking shoulders on Beaverhead Flat Road, submitted to the Heritage Fund, has failed to be approved. Over 50 other applications were in competition. Another attempt will be made.


B.    Planning and Zoning:

1.    Boys and Girls Club Update: The P&Z Commissioners and Supervisors voted at their December meeting to grant a Special Use Permit for the Club to continue to meet at the Church of the Nazarene for five years with the requirement that trees be planted, as a buffer, between the Church and it’s immediate neighbors on the West side. The Supervisors also required a fence be installed between the basketball court and Rojo Drive.


2.    Seven Canyons: Consideration of a final plat consisting of 20 timeshare units on approximately 135 acres of the PAD. This is an ongoing approval process and the committee recommends no objection.


3.    Lighting Plans for Hilton/Tequa: The P&Z Committee is working with Keep Sedona Beautiful and the county on the new Lighting Ordinance for Yavapai County. The county will include suggestions from our citizens in the new ordinance and the revised draft will be presented in Prescott and the Verde Valley in January. There are still some issues to be worked out and Tequa lighting problems are still being addressed. Your committee requests the Council send a letter to Hilton accepting their lighting package with a courtesy copy to their lighting expert. Mr. Bob Carville of KSB spoke to the issue citing the cooperation of Hilton and recommended acceptance of their plan. A motion was made to send the letter, seconded and passed.


4.    Bell Rock Plaza Arts and Crafts Shows: A request by Bell Rock Plaza to continue their parking lot Arts and Crafts Shows will be considered in the Jan. 23rd. P&Z Commissioners meeting. The Bell Rock Plaza group that hosts the shows are requesting and increase to 20 shows per year for five years. When the issue was originally considered two years ago, our community asked for only 12 shows, but the Supervisors granted 15 shows and a permit review in two years. The P&Z Committee again recommends 12 shows a year with a use permit review in 2 years. The Plaza states the shows help the local economy which is difficult to understand since most of the vendors are not local and much of the merchandise is not local or US made. Joanne noted that her final remark was a personal observation from what she has seen in the past and if it is not true she will stand corrected. There was considerable discussion two years ago and the committee would like to revert back to their original recommendation. A motion was made and seconded to accept the P&Z recommendation. After discussion the vote of was ayes 5, 6 nays, 2 abstentions and the motion failed. A new motion was made for 15 shows with a review in two years. Motion passed with 10 ayes, 2 nays and 1 abstention.


C.    Recreation:


1.    The committee sent a letter to the Board of Supervisors supporting the special

use permit for the Boys and Girls Club.


2.    The committee is planning the January skateboard jamboree.


3.    The committee is doing continued long range planning for events that include young people in the community. Long range means anything from 3 months to 2 years.


D.    Budget Committee: The budget committee consisted of Jeff Dunn, Don Beard and Barbara Zeschke. Ms. Zeschke could not attend due to a family illness. The budget committee had two concerns for 2002. One concern was the feeling that we will lose one member and are projecting 15 members, down 1 from the current 16 members. The Council is allowed to increase dues according to the by­laws by 10% without a 2/3 vote. Currently the dues are $110 and 10% would be $11, so the committee is proposing the dues be increased from $110 to $120. This would bring in $1,800 and would cover one less member.


The other concern is the D&O insurance. This year we are paying $1,150. We were continually threatened with considerably more than that, mainly because insurers seemingly do not understand what a Big Park Council is. Consequently, they were threatening a figure of approximately $2,000 for D&O insurance. It is unclear whether the next treasurer will be able to secure a similar rate. With that uncertainty the committee has increased the D&O budget from the actual of $1,150 to $1,300. All other budget figures will remain largely the same which reflects a year end budget balances falling at approximately $300 per year for 2001 and 2002. Bob feels that the solution is more members. He also feels that a 10% increase in dues should also reflect a 10% increase in services. A motion was made and seconded to accept the budget. In discussion, Bob asked for a consensus from the Council on the 2002 budget. Rent and a possible search for a new meeting location were discussed. A special assessment was discussed. Bob noted that other possibilities for coverage are under study. The Council agreed that the budget was acceptable, but to delay the budget vote until the next meeting.


7.     Old Business:

A.    Vote for new officers: The slate was presented; Zona Fink, President; Bob Carlile, Vice-President; Don Beard, Treasurer; Joan McClelland, Secretary. Floor nominations were opened. None offered, a motion was made and seconded and the slate accepted unanimously.

8.    New Business: No new business.


9.     Announcements, Suggestions, Comments: None.


10.   Adjourn: The meeting adjourned at 7:40 p.m.



Respectfully submitted,



Zona Fink



The next meeting will be January 24, 2002 at 9:00 a.m. in the VOCA Center



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