Minutes Archive

Return to previous page.

Minutes of July, 2001 Meeting


2001-07-26

Big Park Regional Coordinating Council

Minutes of July 26, 2001 Meeting

Village of Oak Creek Community Center

 

1.     Call to Order: by President Carolyn Fisher at 9:02 a.m. followed by the Pledge to the Flag. There was a quorum with eleven member associations present.

 

2.     Finalize the Agenda: Under New Business Ken Anderson from the Forest Service will be here to talk about a TEA-21 request for funding.  Under Announcements there will be discussion on redistricting.

 

3.     Secretary’s Report: It was moved and seconded to approve the minutes as written. Motion carried.

 

4.     Correspondence: There was no correspondence. Dennis said that he had a letter from the Sedona Business Association regarding Beaverhead Flat Road supporting TEA-21 funding which will be included in the correspondence records as it is too late to go into the grant package.

 

5.     Treasurer’s Report: Bob Carlile distributed the year-to-date Treasurer’s report. Bob paid for Directors and Officers insurance through July 7, 2002 for $1,150.00. The ending account balance is $1,091.79. Only postage and printing expenses are expected through the remainder of the year. The Recreation Committee Account balance is $9.38. The National bank is charging the account a commercial maintenance fee and Bob is trying get that charge reversed. It was moved, seconded and motion carried to accept the Treasurer’s report.

 

6.     Committee Reports

A.     Transportation.

1.     Adoption of Speed hump policy: The Transportation Committee wrote a letter to Phil Bourdon, Yavapai County Public Works Department, delineating what this committee believes to be a working procedure regarding speed humps. The three main procedures are as follows: 1) Any homeowner(s) desiring the installation of a speed hump on a Big Park street should first contact and obtain support (i.e., votes) from a majority of the neighbors and/or association board members affected by the decision. 2) The homeowners should then prepare a letter to the Big Park Council Transportation Committee, discussing the request and perceived need for the speed hump and the outcome of the votes taken from neighbors and association board members. 3) The Big Park Council Transportation Committee will review the homeowner(s) letter to determine that established procedures were followed and that sufficient neighborhood support was provided. The Transportation Committee will subsequently forward the request letter to the Yavapai County Public Works Department for action. After discussion, it was moved and seconded to submit the letter to Public Works. Motion carried.

 

2.     Request for county inspection of gas company road repairs: The Transportation Committee wrote a letter to the Yavapai County Public Works Department with copies to Norm Davis and Chip Davis, addressing Big Park concerns in regard to complaints from homeowners of inadequate repairs resulting from gas line installation activity. The letter requested the county inspectors carefully inspect each affected street in Big Park to ensure proper and complete repairs are made before Citizens Gas is given final approval of the project. Carolyn Fisher called for discussion/opposition to sending the letter. Motion carried to send the letter. Carolyn noted that during Chip Davis’ quarterly meeting the status of this issue may be addressed.

 

3.     Updates: As yet there has been no response from the county regarding the Big Park emergency plan. The grant for a non-motorized/pedestrian lane on each side of the shoulders on Beaverhead Flat Road was forwarded to the Supervisors and the outcome is unknown at this time. The county estimates the cost to pave the shoulders will be over $500,000. Had it been fit into the original road construction it would have cost $180,000. This points out our need to be on top of the County in the beginning on future projects.

 

B.    Planning and Zoning:

1.     Wellness Clinic on Canyon Diablo: This 2.85 acre R2-3 property located approximately 200 feet from Highway 179 is currently requesting an amendment to their existing use permit by their ownership, Biltmore Group of Louisiana, L.L.C. Joanne Johnson quoted from the official notification in the Red Rock News, “requests consideration of a use permit amendment and a Community Plan amendment to change the use from a 48-unit assisted care living facility to allow overnight accommodations and the use of the pool, spa and restaurant facilities by paying guests including groups using the facilities for wellness and/or educational activities”. Joanne noted that the Big Park Community Plan calls for multi-family use for the parcel if the existing assisted care use is changed. The P&Z Committee recommends that the Council send a notice to the county requesting denial of the amendment to the existing use permit and also denial of their request for amending the Big Park Community Plan. In addition Joanne quotes “The Biltmore Group wishes to allow the use of the facility by groups, mainly senior citizens who are in residence for the wellness and/or education activities.” They are also proposing use of the facility for Elder Hostel. Carolyn noted that the Council invited the Wellness Center management to come to the Council meeting and that the P&Z committee on several occasions attempted to talk to the management, both by telephone and by personally visiting the facility to inform them of the Council meeting. Mr. Heiberger noted that on June 3rd of this year the Wellness Clinic had tour buses coming in and stopping at the clinic. Mr. Heiberger approached a bus driver in regard to the activities of his passengers. The bus driver told Mr. Heiberger that the people he delivered were there for lunch and they were under the impression that they were selling the units similar to a timeshare as club memberships. He asked the manager what the group(s) was doing and he said they were “inspecting” the property. Mr. Heiberger said the group(s) was there from about 12:00 to 4:00. Mr. Heiberger is from Village Park and an alternate. Carolyn noted that the county has been notified of specific violations of the current use permit and Joan McClelland noted that they had also sent the county the Internet information soliciting overnight lodging. Joanne noted that the notice is now off the Internet and they (management) have said that they are no longer accepting overnight lodging. A motion was made, seconded and passed to deny the request for an amended special use permit and an amendment to the Big Park Community Plan.

 

2.     Suncliffe update: The P&Z committee attended all the public meetings concerning the Suncliffe project. On July 16th, the Supervisors heard all the final concerns of the residents neighboring the development. The Supervisors felt that the developers had listened to all the complaints and tried to mitigate as many of the concerns as possible. Some of the concessions are as follows: they will quit deed 30 feet on the West side of the project due to encroachments. They have lowered to 16 and 18 feet the height of their perimeter units. They have completed extra hydrology as requested by the neighbors and will provide sidewalk pathways on both sides of Suncliffe Road for the continuing of the trail system. They have used pad placements of residents to lessen the impact of the neighbor’s views. They will allow public access to the wash on the West side as a nature trail. They have more open space then required by the county, they have increased some setbacks and have promised to work with VOCA on lighting restrictions. There still is not a final commitment for a neighborhood park, including parking because the park and parking depends upon the acquisition of an additional 9 acres from the Kachina Health Center or Atria. One of the most important decisions that developed at the Supervisors meeting was the stipulation that only 6-month rentals will be allowed. Most of the residents appeared to be satisfied with the concessions but there are still some concerns with height and density.

 

C.    Recreation: Dorothy Hores says the door has been opened for park consideration if it is possible to work out parking spaces even without the acquisition of the 9 acres. If the acquisition of the 9 acres occurs parking is no problem, but under the second configuration parking is a problem and we would like to move toward solving that problem. Dorothy believes there are at least two alternatives/possibilities for doing so. There is some support from the county for that activity.

 

Dorothy spoke with Stacy Rivera who is the new principal of Big Park Community School about our recreation activities, our monthly report and about our special events, which require significant cooperation with the school and to some degree with the PTSA. Ms. Rivera is very enthusiastic about the committee activities and plans to give the Recreation Committee full support and help in any way she can. Hopefully the next activity will be in August after school starts which will be in Camp Verde or Cottonwood.

 

7.     Old Business:

A.    Policies and Procedures: There were some changes to the original draft given to representatives in the spring, so it was decided to delay a vote on the material for another month to enable the representatives to review the changes.

 

8.     New Business:

A.    Mr. Ken Anderson of the Forest Service addressed the Council requesting Council support of a TEA-21 funding request. This request would in part benefit the Village gateway facility. In anticipation of the impending TEA-2 1 deadline, Carolyn had prepared a letter supporting the request, Dennis noted that the Forest Service had supported the Council’s request for TEA-21 funding for a non-motorized path next to Beaverhead Flat Road and the importance of as much support possible. A motion was made, seconded and carried to include the letter in the TEA-2 1 packet.

 

B.    In reference to the comment form for revising the Yavapai general plan, Carolyn noted that the form was not yet available on the county website. The county is asking for comments on four areas of study which are water, land use, transportation and open space.

 

9.     Announcements, Suggestions, Comments: Judy, from the League of Women Voters, noted that the redistricting website is azredistricting.org. She noted that citizen input will be accepted by the redistricting commission until August 4. However proposed maps have been submitted to the commission. The second round of meetings will begin September 6 in Flagstaff.

 

The quarterly county meeting will be held in September following the Council meeting. Due to a conflict in meeting space, the Council will meet a half hour earlier, at 8:30 a.m. September 27, to accommodate both meetings.

 

At the request of a Council member, Ken Anderson discussed the forest pass program. He felt that the present rate of compliance of 70-75% was normal and that compliance was growing. He also said that the pass program is still in an evaluation phase.

 

Ken noted that the Forest Service is actively involved in shuttle planning.

 

The West Fork fire was small and contained early. The Camp Verde fire, a 2.5 acre natural fire, is being allowed to burn with damage containment.

 

Joanne Johnson presented a map of Eagle Mountain Ranch. The Council has been asked to comment on this development. The development is located off Red Rock Loop Road. The impact of this development is minimal and contained to the site. The land use will be single-family residential, 7 lots on 37.4 acres, 70 percent of total open space and water available at the site. A motion was made that the Council comment that there were no objections to this project. Seconded and carried.

 

10.   Adjourn: The meeting was adjourned at 10:38 a.m.

Respectfully submitted,

 

 

Zona Fink

 

The next meeting will be August 23, 2001

In the VOCA Community Center

 

PLEASE NOTE THE SEPTEMBER 27 MEETING WILL BEGIN AT

8:30 a.m. to accommodate the county quarterly meeting

 

 

 


 

 

 

BIG PARK REGIONAL COORDINATING COUNCIL

P.O. Box 20248

Sedona, Arizona 86341

 

July 26, 2001

 

Phil Bourdon

Yavapai County Public Works Dept.

1100 Commerce Drive

Prescott, AZ 86305

 

RE: Big Park Procedures for requesting Speed Humps

 

Dear Mr. Bourdon:

 

As you may know, the Big Park Regional Coordinating Council and Yavapai County officials occasionally receive requests from individual homeowners concerning perceived needs for additional speed humps on our community streets. Due to a current lack of procedures to handle such requests, our Transportation Committee has established procedures for our homeowners to follow. We hope your office will agree to these procedures:

 

1.    Any homeowner(s) desiring the installation of a speed hump on a Big Park street should first contact and obtain support (i.e., votes) from a majority of the neighbors and/or association board members affected by the decision.

 

2.    The homeowner(s) should then prepare a letter to the Big Park Council’s Transportation Committee, discussing the request and perceived need for the speed hump and the outcome of the votes taken from neighbors and association board members.

 

3.    The Big Park Council’s Transportation Committee will review the homeowner(s) letter to determine that established procedures were followed and that sufficient neighborhood support was provided. The Transportation Committee will subsequently forward the request letter to the Yavapai County Public Works Department for action.

 

By adhering to these procedures, we believe additional speed humps on our Big Park streets will be installed only when or if the majority of affected homeowners desire them. Please provide us your office’s response to these established procedures, or let us know if you would like to further discuss the issue.

 

Sincerely yours,

 

 

 

Carolyn W. Fisher

President

      CC:       Norm Davis, Yavapai County Public Works Dept.

                   Chip Davis, Yavapai County Supervisor, District 3

 

 

 

 


 

 

 

 

 

BIG PARK REGIONAL COORDINATING COUNCIL

P.O. Box 20248

Sedona, Arizona 86341

 

 

 

July 26, 2001

 

Phil Bourdon

Yavapai County Public Works Dept.

1100 Commerce Drive

Prescott, AZ 86305

 

RE:   Big Park Street Repairs Dear Mr. Bourdon:

 

During the past several months, our Council has received numerous complaints from Big Park homeowners regarding what they believe to be inadequate repairs to their streets resulting from the installation of natural gas pipelines. While we understand that Citizens Gas Company, the pipeline installer and owner, has not yet finished its project, we believe the initial phase of the work on our major streets is just about completed.

 

We are aware of some streets being damaged by heavy equipment that go beyond the areas currently being resurfaced by Citizens Gas. Consequently, we ask that your inspectors carefully check each affected street in the Big Park community to ensure that proper and complete repairs are made before Citizens Gas is given final approval on this project.

 

We thank you for your immediate attention to this matter.

 

Sincerely yours,

 

 

 

Carolyn W. Fisher

President

 

CC:       Norm Davis, Yavapai County Public Works Dept.

Chip Davis, Yavapai County Supervisor, District 3

Return to previous page.