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Minutes of March, 2004 Meeting


Big Park Regional Coordinating Council

Minutes of March 11, 2004 Meeting


  1. The March 11, 2004 Big Park Regional Coordinating Council meeting was called to order by President Don Beard at 9:00AM at the Big Park Fire Station Meeting Room.  17 members were present, which is a quorum.  A moment of silence was observed in memory of Sam Bomar who recently passed away.  Sam had made significant contributions to the Big Park community during his time here.
  2. The minutes of the February 12 meeting were approved as presented.
  3. Corresponding Secretary – no new correspondence.
  4. It was reported that Mary Jane Cooke will be the Representative for the Pinon Woods I HOA.
  5. Treasurer’s report – Jim Trueheart  reported that there were no expenses for February but that partial receipt of annual dues had increased the February month-end balance for the Regular account to $1,911.  It was also reported that with additional receipts through March 10, that all member dues had been received with the exception of two HOAs.  Also, the Recreation account balance is $917, which includes $145 for skateboard activities.  Report was approved as presented.
  6. Committee Reports:
    1. Transportation Committee:

1.     SR 179 Process—Tom Hutchinson reported that Six highway design alternatives will be presented for public discussion at the March 16 Workshops scheduled for 11:00AM to 1:00PM and 6:30PM to 8:30 PM at the SR 179 office in the Outlet mall.  Also, that an additional public Workshop will be held on May 4th to reduce the number of Highway alternatives from six to three, prior to Charrette #3 which is scheduled for May 25-27th.   It was emphasized that everyone who has an opinion on the SR179 design should make a strong effort to participate in the public meetings being held, otherwise the Highway design will be decided without their input.

2.     Alternate Route – The Transportation Committee presented the following 5 point recommendation for the Council’s approval:

1.     The SR 179 Design Process should be advanced enough to determine where regional mobility and safety concerns might be impacted by that highway’s design prior to choosing a specific Alt route location.  For example, depending on the final Highway configuration (e.g., 2 or 4 lanes), the need (or desired location) of an alternative route may change.

2.     The completed Verde Valley Transportation Study should be analyzed for current and future needs regarding an alternative route.

3.     Environmental processes should be observed on any proposed routes.

4.     Multi modal facilities (bicycle lanes and, where appropriate, pedestrian walkways should be provided).

5.     All potential routes should be analyzed to determine the safest, most practical and most economically viable route.


3.     Noise Abatement – Scenic tour airplanes have been observed flying illegally low over VOC (minimum is 1,000 feet).  People are encouraged to fill out and send in Aircraft encounter reports.  Forms were available on the back table.

4.     Committee Membership – Norm Murdock was approved as an addition to the Transportation Committee.

    1. Planning and Zoning Committee:

1.     Board of Supervisors Actions -- Judy Cooper reported that at a meeting of the County Board of Supervisors on February 17th:

1.     The Park Plaza at Las Piedras development was accepted by the Supervisors, including the ½ acre parcel that will remain open space.

2.     The Supervisors accepted the Council’s and the County Commissioners’ recommendation that the special use permit for the Art/Tent shows at Bell Rock Plaza be continued at 15 shows per year.  However, the Supervisors overruled our recommendation for a 2-year permit and granted a 5-year permit.

2.     Helipad -- At the meeting with the Board of Adjustment and Appeals, the Board upheld the County’s interpretation of the zoning bylaws that helicopters or a helipad are not an allowed use in a residential area.  It was also reported that the Sedona airport has offered space to the applicant to store his helicopter.

3.     Cell Phone Antenna – The final configuration for a cell phone tower location on a building at Bell Rock Plaza was approved.  The applicant will meet the Council’s requirements that any visible parts not look like an antenna.

4.     Development on Verde Valley School Road – Matt Cavanaugh has been discussing a proposed development of 25 new homes at VV School Road and Deer Pass.  To date, an agreement has been reached reducing the number of 2 story units in favor of 1 story. Discussions will continue at next P& Z meeting.

5.     Patel Property – Mr. Sullivan, representing the Patel family (owners of the SR179/Jacks Canyon south corner property) has been discussing possible new zoning for that property.

6.     Adobe Hacienda – proposal to add a second stove on the property would result in reclassification of the home from single to 2 family which is against present zoning  restrictions.  Future discussion will be held to resolve.

7.     New Committee Members – Lois Murphy was approved as a new member of the P&Z committee and Jane Petty was approved as an alternate member.

    1. Recreation Committee:

1.     Activities Calendar – Louisa Connell distributed copies of the March “after School activities” calendar.  She reported that the students are responding well to the availability of the calendar including a Spanish version in some months.  Dorothy Hores provides a valuable contribution every month to this effort.

2.     Summer Swimming – There are two alternatives being considered.  A decision is planned for the April meeting.

3.     Parks

1.     Zona Fink reported that the Kiwanis Park next to VOCA will be dedicated on May 25th.

2.     Pocket parks along SR 179 – VOCA board has agreed to donate property for future “pocket parks” with two caveats:

a.     That someone else would also donate some property for this purpose (Las Piedras has agreed).

b.     Satisfactory resolution of the encroachment on USFS property at the 4th green; working on IGA approach.

  1. Old Business:
    1. Policies  & Procedures – After a brief discussion, it was agreed that Zona Fink and Tim Westbay will meet to discuss other potential changes and prepare a revised proposal for discussion at the April 8th BPRCC.
    2. Medical Center – Zona Fink reported that Verde Valley Medical Center has reorganized and a new person is in charge of selecting possible sites for some sort of medical facility in VOC.  It was believed that perhaps an Emergency center may be opened within 5 years.
  2. Announcements:
    1. Used Car Lot – Bob Carlile reported that the manager of the Patel property (SR 179/Jacks Canyon) had installed some barbed wire and added no trespassing signs to minimize misuse of the property.  The Sheriff now has authority to cite violators there.
    2. Gas Pipeline Update:  Zona Fink reported that Supplemental EA s for the pipeline:

1.     Are being reviewed by the Forest Service for completion by the end of March;

2.     Public will then have until the end of April for comment;

3.     The appeal process would last through June:

4.     Construction would commence in late July.

    1. 10K Run – League of Women’s Voters:  Dorothy Hores reminded everyone of the 10K (6.2 mile) run named “Verde River Run” up Jacks Canyon Road to Pine Valley and return on Sunday, March 14th beginning at 9:00AM. There will also be a 2K fun run.  Proceeds from this event will be use to support the League’s “Water Awareness” activities.
    2. Road Clean-up – Barbara Zeschke reported that the County has requested that each group involved in Road clean-up (HOA, etc.) prepare a report of actual time spent keeping their roadway cleared of debris and submit them to her (Barbara Z.) for forwarding to the County administrator of the Adopt a Road Program.
    3. Shell Canopy – It was agreed that the Corresponding Secretary (Jane Petty) would prepare a letter of commendation to Jack Sheehan for Coyote Station’s cooperation in replacing the yellow canopy cover at the Shell station with a more suitable color.
    4. Village Community News–Now available on the Web @ www.oakcreekcountryclub.com -- Click on “Newsletter”.
    5. Museum in Tequa Plaza – Now open for business.  May 27th will be its Grand Opening day.  People interested in serving on the Museum Board of Directors or being Docents (2 hours per month or so) should contact the museum at 284-0930.   Included in the Museum is a 60 seat Community room which is available for public meetings.


Meeting was adjourned at 10:35AM.


                                     John Gillam, Secretary


Approved April 8, 2004




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