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Minutes of November, 2004 Meeting


Big Park Regional Coordinating Council

Minutes of November 11, 2004 Meeting


  1. The November 11, 2004 Big Park Regional Coordinating Council meeting was called to order by President Don Beard at 9:00AM at the Big Park Fire Station Meeting Room.  15 members were present, which is a quorum.
  2. Sheriff-elect Steve Waugh – Mr. Waugh, who will be sworn into office on December 27th, was introduced and addressed the Council and audience.  Highlights included:
    1. One of the key goals of the new Sheriff will be to improve response time.  This will be an important part of the six-point plan that is being developed for his administration.
    2. He hopes to man the sub-station in the Village.
    3. He hopes to increase the number of VIPs in the County (from 102 to about 150).
    4. Wants to create Community Advisory Partnerships to tailor his organization to meet the needs of specific issues in specific areas.
    5. Needs to review the VIP processes and make them consistent throughout the county.
    6. Will plan to return and provide the Community an update after he takes office next year.
  3. The minutes of the October 14, 2004 meeting were approved as corrected.
  4. Corresponding Secretary – Jane Petty reported that there was no new correspondence received.
  5. Treasurer’s report – Jim Trueheart reported that there was no new activity in October and that the main account balance remains at $2,095. The Recreation account balance remains at $219 including $145 earmarked for skateboard activities.  It was also reported that the Village Business Association has re-evaluated its financial situation and has offered to donate up to $500 to meet any other matching funds received by the Recreation fund.  Report was approved as presented.
    1. Budget Committee – Bob Carlile and John Gillam agreed to join Jim Trueheart to meet and review a BPRCC budget proposal for 2005.
  6. New Council Members:  Pine Valley – Al Thiele will be the new Pine Valley Rep, while Dick Gozzi will be an Alternate, along with Bob Carlile.  Pinon Woods I – Janis Mock-Jones will be replacing Mary Jane Cooke as Representative for Pinon Woods I.  Zona Fink will continue as alternate Representative for the next year. 
  7. Committee Reports:
    1. Transportation Committee:

1.     Jacks Canyon Rd. Update – Tom Hutchinson reported that Yavapai County is proceeding with the planning for the Jacks Canyon Road improvement project.  There will be a special meeting of the Transportation committee on November 15th at 8AM at Sedona Winds to review and discuss preliminary plans for this project.   The present plan is to have a Public meeting in early December to get feedback from the affected residents.

2.     ADOT/Yavapai County SR179 partnership – To meet an anticipated shortfall to budget for the SR 179 improvement project, there will be a need for supplemental funding to ensure that all the desired highway corridor enhancements can be completed.   Partnerships will need to be formed between ADOT and Yavapai County, et al to pursue various outside grants that may be available.  In addition, Improvement Districts may need to be established to supplement the funding with local taxpayer participation.

3.     Honda Commercial – a letter to the Chamber of Commerce and Forest Service requesting advanced notification of any similar future “events” so that the local community can be warned of potential traffic disruptions, was read and approved.

    1. Planning and Zoning Committee:

1.     Revised County Ordinances:  Dorothy Hores presented two proposed new County ordinances for Council input:

1.     Distance between B&Bs – the present ordinance has no limit as to how close B&Bs can be built to each other.  The proposed ordinance would require a minimum of 1,200 linear feet between B&Bs for any future B&Bs.  Motion was approved recommending adoption of this ordinance with no objections.

2.     Extension of time limit for Temporary Sales Offices for Developers – The present ordinance requires renewal of such permits every 3 years.  The proposed ordinance would increase that time to 5 years to recognize the reality of time required to complete many development projects.  There was some discussion and concerns expressed that this proposed ordinance may encourage “fly by night” developers to abuse the system.  Motion was approved (with dissent) to recommend adoption of this ordinance.

2.     Parcels along SR179 “Gateway to the Village” – Dorothy Hores reported that there are two or three parcels of land in the Big Park area for which new developments are being discussed actively.

1.     Southeast Corner of SR179 at Jacks Canyon Rd.

2.     South of Wild Horse Mesa and a smaller parcel on the SR179 side of Sedona Golf resort owned by the same individual.  It is anticipated that the P&Z will have considerable discussions on these new projects in the near future.

    1. Recreation Committee – Dorothy Hores reported that the Recreation Committee is being reorganized and that Rev. Matthew Baugh has agreed to serve as its Chairperson; Dorothy will be Co-Chair.  As noted in the Treasurer’s report, people are encouraged to donate to the Committee to ensure receipt of the $500 matching funds from the Business Association.  Checks should be made out to: “BPRCC Recreation Committee”.


  1. Old Business:
    1. East Mingus Land Adjustment Task Force – Zona Fink reported that the task force has just completed its report and sent it to Yavapai County.  Special thanks to Bill Kusner and Joan McClelland for their assistance with this project.
  2. New Business
    1. Nominating Committee – John Gillam reported that Don Beard and Bert Berkshire have agreed to continue as President and Vice President respectively.  However, due to the 2-year term-limit in the bylaws, we will need a new Secretary next year.  So far, no one has agreed to accept this position; John Gillam has agreed to assist the new secretary to cover absences at meetings, etc.; volunteers are urgently needed.   PLEASE CONSIDER this opportunity!
    2. Red Rock News – A letter of thanks will be written to the Red Rock News, expressing our thanks for the recent article discussing the Big Park Council’s operations.

Meeting was adjourned at 10:00 AM.


                                                             John Gillam, Secretary

Approved December 9, 2004



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