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Minutes of January, 2005 Meeting


Big Park Regional Coordinating Council

Minutes of January, 2005 Meeting



  1. The January 13, 2005 Big Park Regional Coordinating Council meeting was called to order by President Don Beard at 9:00AM at the Big Park Fire Station Meeting Room.  14 members were present, which is a quorum.
  2. New Representative:
    1. Don Beard announced that Peggy Dorrell is the new Rep for Village of Oak Creek Association.
  3. The minutes of the December 9, 2004 meeting were approved as presented.
  4. Corresponding Secretary – No new correspondence.
  5. Treasurer’s report – Jim Trueheart reported that there were expenses totaling $170 for December and that the year end balance to be carried over into the 2005 Budget is $1,925. The Recreation account received $450 in donations, including $350 matching funds from the Village Business Association.  After expenses of $37, the Recreation account balance is $881 including $145 earmarked for skateboard activities.  Report was approved as presented.
    1. Budget Committee – Jim Trueheart presented the proposed budget for 2005, including carryover funds of $1,975.  The Budgeted expenses for 2005 total $2,750, including $500 that is being allocated to support our standing committees.  This would result in an anticipated carryover balance of $1,425.  The 2005 Budget was approved as presented.
  6. Election of Officers:  The following were elected as BPRCC Officers for 2005:
    1. President  -- Don Beard
    2. Vice President – Bert Berkshire
    3. Secretary – Jane Petty
    4. Treasurer – John Gillam


  1. Committee Reports:
    1. Committee Chairpersons:  Don Beard announced that Tom Hutchinson will be retiring as the Chairman of the Transportation Committee and be succeeded by Joanne Johnson.  Also, Dorothy Hores will be leaving the P&Z Chairperson position and be replaced by Zona Fink.  The Council expressed its Thanks and Gratitude to Tom and Dorothy for their dedication and hard work during their terms as Committee Chairpersons.
    2. Transportation Committee:

1.     SR179 Executive Team – Zona Fink reported that the Executive Team approved the final Needs Based Implementation Plan (NBIP) report after a process of 18 Months.  Other related items of note:

1.     ADOT are sponsoring Community Open Houses to allow people to review the final NBIP.  There will be 4 sessions on January 25 & 26th from 8AM to 1PM and 5PM to 8PM both days at the Project Office in Bell Rock Plaza.

2.     A CMP (Corridor Management Plan) update will be presented including how it ties into the Scenic Byway designation will be held on Friday, January 21 from 10AM to Noon at the First United Methodist Church on SR 179.

3.     Additional work is being done by ADOT to gather site data (soil borings, meetings with property owners along the highway, drainage, etc.) in preparation for beginning the Engineering Design drawings for the project.  The present plan is to complete Design work by the end of 2005 and procure contractor bids early in 2006 for Segments 1 & 2 (Village and Forest).

2.     Alternate Route Update -- Tom Hutchinson reported that the Sedona City Council recently passed a resolution requesting that Yavapai County join them in pursuing a NEPA study specifying the Red Rock Crossing as the preferred Alternate Route.  Subsequently, Tom met with Sedona Councilmen Ernie Strauch and John Bradshaw and showed them a map showing other potential Alternate routes for consideration.

3.     Jacks Canyon – The County is planning to hold a public meeting to review the proposed Jacks Canyon improvements – probably in Mid-February.  At that meeting, the public will have an opportunity to make written comments on the project.  Additional detail about the proposal is available in a front page article in the January 12th Red Rock News.

In closing, Tom Hutchinson bid farewell to the Council as the Transportation Committee Chairperson and thanked everyone for their support over the years.


    1. Planning and Zoning Committee:

1.     Zona Fink reported that there were no P&Z “action” items this month.

2.     SR179/Wild Horse Mesa – The P&Z subcommittee (Dorothy Hores, Bob Johnston & Carolyn Fisher) have reviewed the proposal by the developer for 11.5 acres on this corner to build 40 Condo units in a style similar to Tlaquepaque.  This project will be discussed by the full P&Z committee at its January 24th meeting.

    1. Recreation Committee – No Report
  2. Old Business
    1. National Scenic Byway update – Bill Kusner presented a paper regarding the need to seek a “National Scenic Byway” designation for SR179 between Mile Posts 302.5 and 310, which includes the Village portion of the Highway.  This portion of the highway (ending at the City of Sedona City limits) is presently designated as a “State Scenic Highway” -- a prerequisite for seeking National Scenic Highway designation.  Letters of support from community organizations (versus individuals), including HOAs are being requested. Suggested pro-forma letters are being supplied to each HOA representative on the Council.  Signed letters should be returned directly to Zona Fink for inclusion in the Scenic Byway Nomination package.

 Other key points included:

1.     “National Scenic Highway” designation will open up significant additional funding sources to offset the anticipated budget shortfall for the SR179 project; it is expected that such funding will be required to complete desired Highway enhancements (e.g., sidewalks, plantings, etc.).  This designation would cover only the SR179 right of way and is not related to the effort to achieve “National Scenic Area” designation;

2.     Such a designation will not regulate land use outside of the ADOT right of way or mandate any new taxes.

    1. Bylaw Change – An amendment to Article VI, Section 1 of the By Laws was presented for approval.  This amendment will make Section 1 consistent with Article VI, Section 6 with respect to the “Immediate Past President of BPRCC”.  Motion approved with 1 dissenting vote.
  2. New Business
    1. Museum of Northern Arizona – Ruth Kane introduced Chio Black, President of the Support Group for the Museum of Northern Arizona in Flagstaff.  Museum literature was distributed and Council members were asked to share it with their individual HOAs.  People are also encouraged to become involved with the Museum through the support group or through the various types of Museum memberships available.  Questions can be directed to Ruth Kane (284-2875) or by contacting the Museum directly at 928-774-5211, ext. 219.


Meeting was adjourned at 10:20 AM.


                                                             John Gillam, Secretary




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