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Minutes of May, 2005 Meeting


Big Park Regional Coordinating Council

Minutes of May, 2005 Meeting


1.      The May 12, 2005 Big Park Regional Coordinating Council meeting was called to order by President Don Beard at 9:00a.m.at the Big Park Fire Station Meeting Room.  Fourteen (14) members and one (1) alternate were present, which is a quorum.

2.    The agenda was amended with items added under the Transportation Committee report and New Business.

3.      The minutes of the April 14, 2005 meeting were accepted unanimously as submitted.

4.      Corresponding Secretary’s report – A letter will be sent to Canyon Villa B&B.  The business wrote the Council asking for help in the improvement of their neighborhood.  The proposed letter to be sent will offer suggestions regarding agencies to contact since BPRCC cannot offer direct help.

5.      Treasurer’s report – John Gillam, treasurer, reported that there was a current balance of $3,997.30.  Dues have been received from all member associations.  The Recreation Committee account had a balance of $869.08.  A motion was made and seconded to accept the treasurer’s report.  The vote was unanimous in support. 

       A motion was made, seconded and carried unanimously to delay payment of the liability insurance policy covering the past summer swim program until after the June BPRCC meeting.  This activity will probably lapse for the 2005 summer.

       Audit Committee Report:  Al Thiele reported that the audit committee (Al Thiele, Carolyn Fisher and John Gillam) had met and found the regular account and the recreational account to be in order with no discrepancies.

       A motion was made, seconded and carried unanimously to accept the audit report.

6.      Committee Reports:

1.      Transportation Committee:

1.     Joanne Johnson reported that the planning for the Jacks Canyon Rd. project is complete and construction planning has begun.  The target date for construction is 2006.  This project was discussed at the April 28th community meeting as well as at a special meeting of the Transportation Committee on April 18th.

2.      Executive Committee Report:  Don Beard reported that the SR 179 project is projected to be $13.5m under funded at this time.  There was no inflation factor built into the original planning process.  Many questions were raised as to how this will affect road design and construction timelines.

3.  Announcement:  Bill Kusner told the Council that the SR 179 Needs Based Implementation Plan has received the prestigious ITE Transportation Planning Council Best Transportation Project Award.  This is an important recognition for the project on an international basis.  The award will be presented at the ITE Annual Meeting in Australia.

2.      Planning and Zoning Committee:

1.      Yavapai County Meeting:  Jim Gibson reported that he and Zona Fink met with Enlo Lockard and Bryce McDonald to discuss signage at the Mobil Station.  The group reviewed the ordinance applying to the use of LED lighting.  It was determined that the language cited by the  P&Z committee regarding the use for time and temperature only referred to scrolling signs, not the type at the Mobil Station.  The application for All American Road status was also discussed.  The representations relayed to the County representatives our community’s desire to retain a Village look and feel, avoiding any strip mall appearance.  Frustration was expressed regarding observed ordinance violations of signage, cars parked “for sale” on the roads, etc.  The County distributed forms that can be submitted by citizens who view violations, thus creating a record of complaints.

2.  County Comment Sheets:  Carolyn Fisher brought forward three revisions to ordinance language that the Council could comment on.  Following discussion, a motion to send a “no comment” response to the County was made, seconded and carried unanimously.

3.  Recreation Committee:  No report

7.      Old Business – None

8.      New Business: 

1. Carolyn Fisher presented information to the Council regarding the proposed branch of the Sedona Library in VOC. Carolyn asked for 1.)  suggestions for a location and 2.) an enthusiastic response from the community.  She additionally asked that the Council send a letter to Commissioner Davis in support of a library for VOC.  A discussion followed regarding the wording of the proposed letter and whether it should contain a suggested dollar amount for needed library support.   A motion was made, seconded and carried with majority support to write a letter of support for the library branch without a stated dollar amount.  Three (3) votes were in opposition. 

2.  Jim Gibson made an announcement that Mike Willett will soon be applying for transportation enhancement grants along the SR 179 corridor.  These enhancements will be for items not included in the ADOT budget.  Jim asked that BPRCC consider sending a letter of support.  He will take this action to the Transportation Committee and then bring it to the Council in June if applicable.


9.              Announcements:

1.     Dorothy O’Brien told the Council that the County Roads division will be coming to an upcoming meeting at Las Piedras to determine if stop signs or speed bumps will be implemented to control speed within the development.

2.     Several members of the audience had attended a Sedona City Council meeting on May 10.  At the meeting, the council unanimously approved a resolution to apply for a construction grant through the Northern Arizona Council of Governments (NACOG) to extend Upper Red Rock Loop Road through the forest to a point near the Mystic Hills subdivision and the Radisson Poco Diablo Resort.  This action supported the desire of the community for an alternate route.  The potential grant applies to the year 2010.


Meeting was adjourned at 10:20 AM.


Jane Petty  Secretary


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