Minutes of April, 1997 Meeting
MINUTES OF REGULAR MEETING OF
April 24, 1997
1. Call to order: 7:00 pm by President Craig Stromme, followed by pledge to Flag.
2. Roll Call. The following Representatives and Alternates signed the Role Call sheet: Dick Byrnes, Bob Carlile, Lynne Crowe, Carolyn Fisher, Dorothy Hores, Joanne Johnson, Dottie Lucas, Joan McClelland, Kathleen Moore, Jim Odenkirk, Craig Stromme, Ron Tanner, Carol Agers, Joan Steninger.
3. Secretary’s Report (Bob Carlile, Secretary). Minutes of Meeting of March 27, 1997, approved. Carol Agers will replace Phyllis Medley as Alternative of Valley Vista Estates Homeowners Assn. An application for membership from Pinon Valley Estates has been received.
4. Treasurer’s Report (Dorothy Hores, Treasurer). Dues received from 14 Homeowners’ Assns. Total deposits currently are $1395.00; total expenditures are $129.10, for a current balance of $1265.90.
5. President’s Report (Craig Stromme, President). President Stromme made some comments about the functioning of BPRCC. We should strive for openness and disclosure. It is important to keep the right attitude as members of the Council. We’re here for service. Our function is to serve the neighborhood, community, and County. We might apply rules of Rotary: Is it the truth, is it fair, is it beneficial? We should strive to get our message out. We might have an information officer who can get notices of meetings and other relevant information in the local papers, Red Rock News and Villager. Some possible ideas for generating interest might be: a ‘WANTED’ poster saying ‘We want you to join BPRCC’; a membership drive; run adds on the KAZM; post notices on billboards around the Village. It was suggested that the other Homeowners’ Assns. could be contacted directly. Carol Agers volunteered to act as an information officer and President Stromme agreed to help. Joan McClelland moved that we spend $100 for the purpose of furthering membership. Seconded/Passed. How do we receive input? Some ideas: through our Committees; a special meeting analogous to the Visioning Meeting; put up a notice that would say ‘Got a beef?’ and state a phone number where people can call. What are the rules? Should our Committees be open to anyone who wishes to join? President Stromme said that we have one committee which has been closed to new members. Is this acceptable? Bob Carlile stated that the committee to which President Stromme is referring is the Wastewater Treatment Committee, of which he is the co-chair, and that he closed it to new membership. He asked the Council if they considered this acceptable? It was suggested from the audience that for a committee to operate effectively, the chair should be able to select the members of the committee, subject to the approval of the main board. If, on the other hand, the committee is left open to anyone who wishes to join, the committee may become ineffective. Dorothy Hores, who stated that she favored openness, said that when a committee had progressed to the point where it has gathered the information it needs to prepare a report, that the committee may then be closed to new members. However, meetings of the committee should be open to the public. She drew the distinction between membership and attendance. Joan McClelland suggested that not every committee meeting needs to be open to the public. Ron Tanner suggested that for the purpose of getting the work of the committee done, that many committee meetings should be closed to the public, and that input from non-committee members could be obtained at special committee meetings held for that purpose or at general Council meetings. Joan McClelland said that on the particular issue of closing the Wastewater Treatment Committee, there seems to be a consensus that it should be closed to new members. She moved that this committee is closed. Dick Bryne seconded. Carolyn Fisher then pointed out that the By-Laws already covered the question of closing committees to new members. Article VII, Section 6 states: “Committee chairpersons shall appoint, subject to the approval of the Council of Representatives, members of their committees, . ..“ Joan McClelland withdrew her motion, and the discussion ended. President Stromme suggested that we may wish to obtain Directors and Officers Insurance to protect the Council of Representatives from liability. Carolyn Fisher moved that we investigate this type of insurance. Seconded/Passed. Bob Carlile will investigate costs and extent of coverage.
6. New Business.
7. Adjournment. About 8:30 pm.