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Minutes of March, 1997 SPECIAL MEETING





March 13, 1997

Village of Oak Creek Community Center


1.    Call to order: 9:00 am by President, Craig Stromme.


2.    Roll Call. The following Representatives and Alternates signed the Role Call sheet: Dick Byrne, Bob Brandin, Lloyd Westby, Phyllis Medley, Dottie Lucas, Alice Musgrove, Jim Moore (proxy for Kathy Moore), Jeanne Marlowe (proxy for Lloyd Marlowe), Craig Stromme, Dorothy Hores, Meg Downs, Joanne Johnson, Joan McClelland, Bob Wier, Lynne Crowe, Carolyn Fisher, Ron Tanner.


3.    President Stromme announced that a informal committee (currently referred to as the “Sewer Committee”) has been investigating the feasibility of the Big Park Improvement District (BPID) taking control of the operation of the Big Park Wastewater Treatment Plant (BPWTP) which could be the result of the passage of HB 2079. He asked Joanne Johnson to present a report of the work of the committee. Ms. Johnson responded as follows: The members of the committee include Dorothy Hores, Joanne Johnson, Joan McClelland, Dick Byrne, Ruth Kane, Charley McManus. Ms. Johnson read a report by Ruth Kane which summarized the work of the Sewer Committee. This report included the following: The Sewer Committee, which supports the transfer of control, wanted the transfer to BPID to occur only after a unanimous vote rather than majority vote, of the Supervisors, and that the transfer would occur over a long period of time, for example, six months to a year. To change the wording of the Bill to reflect these changes would probably kill it. Therefore, the Supervisors will pass a resolution in which they agree to these conditions. This report also included recommendations that in the event that BPID should take control, that a buffer structure be planned for, and that the Supervisors deny the request of the developers of Camino del Pueblo for an amendment to the Big Park Community Plan (BPCP).


President Stromme interjected that the Sewer Committee should become a standing committee of BPRCC. To affect this, Joan McClelland moved that the Sewer Committee, renamed the Wastewater Treatment Facility Committee, should become a standing committee of BPRCC. Seconded/Passed.


4.    President Stromme announced that the meeting would focus on only three issues: 1) rate increase; 2) HR 2079 and the consequent transfer of control of BPWTP to the district from the Supervisors; and 3) request for amendment to Big Park Community Plan (BPCP). The details of these issues are in the Minutes to


the BPRCC Meeting of Feb. 27, 1997. The Reps and Alternates were asked to obtain a consensus from their Homeowner’s Associations on these issues and report back today.


As an introduction to the polling of the HOA, President Stromme asked Ms. Johnson how the money would be raised to purchase the buffer structure as she proposed, or to purchase equipment/land for plant expansion. She responded that money would come from hook—up fees from future customers as they connected to the system. In particular, commercial customers would pay large sums. President Stromme was concerned that this might result in prohibitive fees being imposed on small commercial customers.


President Stromme then polled each of the members. A summary of the results is:

1)     rate increase: yes. There were several abstentions and 1 no;

2)     HB 2079: yes. (7 yes, 5 abstentions, 2 no); 3) amendment to BPCP by developer: overwhelming vote to deny.


The meeting concluded with a discussion of the HB 2079 issue. It was pointed out that we are in weak position to prevent it from passing, and that the Supervisors will eventually transfer control to BPID. The best thing we can do is inform ourselves about the operation of the plant to see where we may face problems. To this end, a series of questions have been submitted to Jenifer Bartos. In her responses, the most serious problems are budgetary in nature. It was recommended that we obtain an independent audit of the BPWTP and an independent engineering assessment of our plant’s capacity. Because of the problems that the City of Sedona has faced with their system, we need to know at the outset just what the condition of our facilities is and what the financial condition of the operations is also as well as cost projections of the future operation of the plant. There will be a five member commission that will run BPWTP. If a group of homes with no infrastructure wishes to be connected to BPWTP, they must form an improvement district which only contains those homes, and raise the funds through bonding to pay for the infrastructure. BPID as a whole does not pay for local infrastructure.


5.    Meeting adjourned approximately 11:00 am


Respectfully submitted,



Bob Carlile






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