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Minutes June, 1997 Meeting





June 26, 1997

Village of Oak Creek Community Center


1.     Call to order: 8:25 pm by President Craig Stromme, followed by pledge to Flag. President Stromme gave a review of the work of BPRCC. A quorum was established.


2.     Roll Call. The following Representatives and Alternates signed the Roll Call sheet: Carol Agers, Loyd Barnett, Dick Byrnes, Bob Carlile, Lynne Crowe, Dorothy Hores, Joanne Johnson, Dottie Lucas, Joan McClelland, Alice Musgrove, Craig Stromme, Ron Tanner, Robert Wier.


3.     Secretary’s Report. Correction to the Minutes of the May 22, 1997, meeting: Lynne Crowe did not move to allow the Wastewater Treatment Committee to be closed to new members; she read from the By-Laws.


4.     Treasurer’s Report. We have 15 member associations. We purchased directors and officers insurance (Chubb Insurance Co.) since the May meeting for $1000; we have decided that we don’t need tax exempt status since we have very small income and the tax we would have to pay on it would never be offset by the tax exempt status cost of $480; we have paid a $278.58 publishing cost required to file our Articles of Incorporation. These costs leave us with a balance of $54.84. We estimate that we need a minimum of $150 (see proposed budget) to get us through the rest of the year. Proposed methods of raising the funds: new members (we propose to assess a new member joining after July 1 $50); the cost of publishing and mailing the Minutes (about $20/month) can be eliminated since Dottie Lucas has offered to make copies gratis (for which the Council thanks her!) and members will requested to pick them up at the VOCA office; pass the hat with each member paying $10. A straw vote showed that there was unanimous agreement to donate $10/member.


5.     Big Park Community Plan (Joan McClelland). The sub-committees will have finished their reports so that a draft document can be presented to Council at its July meeting. This document can then be taken to the member associations for their comments. We will present to P&Z at their August meeting the direction that we are taking. Also, we plan a public meeting in August at which time the Representatives would bring back feedback from their member associations. The final document will then be presented to P&Z. Bob Wier cautioned that we should take our time and make sure we have done a proper job.


6.     Wastewater Treatment Committee (Ruth Kane, Bob Carlile, Co-Chairs). [This regular meeting of BPRCC followed a public meeting from 6:30 to 8:00 pm, sponsored by the Wastewater Treatment Committee. At this meeting, presentations were made by Chip Davis, Jennifer Bartos, Loyd Barnett and Dick Byrnes who described the process of transferring control of the plant from Yavapai County to the Big Park Improvement District, the plant itself, the user and buy-in fees, environmental issues, and a historical review of the work of the Wastewater Treatment Committee. The public was then invited to ask questions of the presenters. The meeting was moderated by Bob Carlile.]

       Bob Wier asked that BPRCC recommend to the Supervisors names of qualified persons who could serve on the new Board of Directors of the District. Chip Davis made it clear he is looking for diversity in qualifications. After some discussion, President Stromme asked the Committee to draft a document stating their recommendation for 1) the number of members on the Board of Directors; 2) when the Supervisors should turn over control to the district; 3) how should we select nominees for the Board of Directors that we want to recommend to the Supervisors. President Stromme asked whether BPRCC should recommend a buy-in fee increase? The Committee members in attendance recommended unanimously that the buy-in fee be increased. This fee applies to both residential and commercial customers. There was a lot of discussion of fees; Jake Weber said he would bring the point of view of businesses to the Committee. Bob Wier moved that BPRCC support the buy-in fee increase from the current $l4/gpd to $23/gpd. Seconded. Aye 9, Nay 0, Abstain 1, passed. A letter will be written to Chip Davis stating this result.


7.     There will be a workshop sponsored by the Forest Service on July 17, 1997, at 9:00 am at the West Sedona Fire Station concerning “Sedona Visitor Information Services”, including location of new visitor centers.


8.     Application for Membership of Sedona Village Business Association. President Stromme asked that there be a discussion of the application for membership of this business association. The By-Laws state: BBPCC,..., shall mean that Arizona Corporation composed of associations of owners of real property and of a single business owners’ association ... There has been a consistent perception that “associations of owners of real property” has meant homeowners’ associations in the traditional sense of associations of residential homes, and that the “single business owners’ association” has been Bell Rock Plaza Assn. The perception is that the admission of Sedona Village Business Association is in conflict with the By-Laws. However, Lynne Crowe stated that Bell Rock Plaza Assn. members owned the properties in Bell Rock Plaza. In some cases the Bell Rock Plaza member rented its property to another who conducted the business, so that the member was not engaged in running a business himself. She stated that the Assn. has no authority over what kind of business is conducted on the property, and that the Assn. only represents the property owners. Ms. Crowe stated that in that sense, Bell Rock Plaza Assn. fitted the definition of being “an association of owners of real property” and not a “business owners’ association”. She implied that the business owners’ association position on the Council had therefore never been filled. This claim was disputed. Also, it was clear that there was no support for changing the By-Laws to allow two business associations. Jake Weber said that he thought the Council needed the voice of the Sedona Village Assn. There was general agreement that this was true, and momentum started to build to find some way to include Sedona Village Business Assn. as a member of the Council. Bob Wier stated that he felt that Bell Rock Plaza Assn. should be treated as a property owners’ association, and that we accept the application of Sedona Village Business Assn. Alice Musgrove moved that we recognize Bell Rock Plaza Assn. as a homeowners’ assn. and that we admit Sedona Village Business Assn. as the single business assn. Seconded. Aye: 7; Nay: 3 [Note: this vote count was based on a show of hands of those present, and no attempt was made to obtain a vote count based on each member getting one vote.]


9.     Dick Byrnes stated that Jennifer Burns of the USFS would like the Council’s approval to build a comfort station at the entrance to the Big Park area. Ron Tanner so moved. Seconded/Passed. A letter will be sent to Ms. Burns.


10.Adjourned, 10:00 pm.


Respectfully submitted,




Bob Carlile, Secretary



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