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Minutes of October, 1997 Meeting





October 23, 1997

Village of Oak Creek Community Center


1.     Call to order: 7:00 pm by President Craig Stromme, followed by pledge to Flag.


2.     Roll Call. The following Representatives and Alternates signed the Roll Call sheet: Carol Agers, Loyd Barnett, John Bookwalter, Dick Byrnes, Bob Carlile, Craig Dible, Meg Downs, Dorothy Hores, Joanne Johnson, Dottie

Lucas, Ivan Madar, Joan McClelland, Kathleen Moore, Chris Steffen, Craig Stromme, Bob Wier, Harry Williams.


3.     Secretary’s Report (Bob Carlile). The Minutes of the Meeting of September 25, 1997, were approved. Secretary Carlile reported that the Directors and Officers Insurance Policy has not yet been received; nevertheless, the Council is covered for $1 million liability with a $2500 deductible.


4.     Treasurer’s Report (Dorothy Hores). Treasurer Hores reported that there is currently a balance of $371.84 in our account. She distributed to the members a copy of the proposed budget for 1998. She said that for 1998, the dues will be increased the maximum amount allowed by the By-Laws (10%) from $100 to $110. This will lead to an expected revenue of $2062. The budget will be discussed and finalized at the November meeting.


5.     Committee Reports.

A.    Wastewater Treatment Committee (Ruth Kane). Ms. Kane reported that on Monday, Oct. 27, 1997, at 2:00 pm, the County Board of Supervisors will hold a Conversion Hearing at the VOCA Community Center. The purpose of the Hearing is to answer questions regarding the transfer of control of the Big Park Wastewater Treatment Plant from Yavapal County to the Big Park Improvement District, and to tell us what they intend to accomplish before the transfer of control becomes effective. They may name the seven member Board of Directors who henceforth will manage the Plant. The Committee has asked the County to address certain matters. These are: 1) provide an affidavit of financial condition of the Plant which includes an outside audit spanning the period of June 6, 1996 until the day of conversion; this audit should show both the capital funds received from the buy-in fees and the operation funds obtained from the user fees; 2) indemnification in which we want the County to agree to pay the $50,000 deductible on the District insurance currently in place, should the need arise; 3) Work out agreement with VOCA for reuse of water. Currently, the status of the effluent that can be delivered to the VOCA golf course is “open access”, which is the status that VOCA desires; 4) start process for land acquisition for plant expansion. The Committee is confident that the County will follow up on these matters, and that the Council does not need to take any action at this time. Ms. Kane recommended that a letter of thanks be sent to the County for their cooperation in providing information to the Committee. Ms. Kane read a letter to this affect that she has written. President Stromme ended the discussion by encouraging all Council members to attend the conversion meeting on Monday, Oct. 27, 1997,


B.    Membership Committee (Bob Carlile). This Committee is putting together a list of all platted organized homeowners’ assns. in the Big Park extended area which are eligible to be members of the Council, but have not elected to do so. The Committee will then encourage them to join. The members are requested to submit names of assns. to Mr. Carlile. Carol Agers said she has a complete list of these assns. obtained from the County.

C.    Big Park Community Plan (Joan McClelland). Ms. McClelland has not gotten feedback from the County. Mr. Madar stated that ADOT representatives will attend the Sedona Village Business Assn. December meeting to discuss the 179 corridor.

D.    Parks and Recreation Sub-Committee of BPCP (Jim Moore). Discussion of establishing a Boys’ and Girls’ (B&G) Club at fire station site. There was considerable confusion about how to proceed. Joanne Johnson reiterated that all that is required is a special use permit obtained from the County. President Stromme reiterated that the neighbors should be queried. Jim Moore thought this is premature since we don’t know whether the facilities are suitable. Joanne Johnson said that issues such as age group and hours of operation should be worked out before the neighbors are asked whether they support the use of the facilities for a B&G Club.


6. New Business.

A.    Nominating Committee. President Stromme announced that he has appointed Craig Dible, Lloyd Marlowe, and Dottie Lucas, to constitute Nominating Committee to come up with a slate of candidates for the officers of the Council for 1998. This slate will be presented at the next Council meeting on Nov. 20, 1997. The Council will choose their Officers from this slate at the December meeting.

A.    Ivan Madar discussed the desire of the Sedona Village Business Assn. to change the name of this community from Village of Oak Creek to Sedona Village. He stated that the Assn. members will start using this name. A lively discussion ensured.



7.    Adjourn. 9:02 pm.


Respectfully submitted,




Bob Carlile,






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