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Minutes of December, 2003 Meeting


Big Park Regional Coordinating Council

Minutes of December, 2003 Meeting


  1. The December 11, 2003 Big Park Regional Coordinating Council meeting was called to order by President Zona Fink at 9:00AM at the Big Park Fire Station Meeting Room.  14 members were present, which is a quorum.
  2. New Council Members:  Zona Fink announced that Jim Trueheart will be the new Sedona Village Business Association Rep replacing the late Jim Patterson.  Also it was announced that Bill Keiper will be the new Rep from Pine Valley, with Bob Carlile assuming the Alt position for Pine Valley.
  3. The minutes of the November 13 meeting were approved as presented.
  4. Treasurer’s report – Don Beard reported that there were expenses of $103 for November and that the balance for the Regular account is now $1,316.  The Recreation account balance remains at $8, excluding a recent large donation from the Sedona Village Business Association, a payable of $120 and $125 in donations received for the skateboard program.  Also, there were additional donations of $300 for the Jim Patterson Memorial fund and a $720 balance in that account (Village Park Recreation Inc).  Report was approved.
  5. Village Town Hall Meeting – Doug McDaniel reported on the November 20 Village Town Hall Meeting at which 257 people attended.
    1. The consensus “style” for the Village was (1) Southwest Native American style, similar to Tequa and (2), Santa Fe style.  Migration to this theme wouldn’t happen immediately and could start with signage and then encouraging future new development in that direction.
    2. Attendees at the Town Hall meeting participated in a picture survey of  alternative  preferences for the SR 179 corridor area.  The results were tabulated and the 10 best and 8 worst (least favorite) pictures  are  displayed at the SR179 office in Bell Rock Plaza.  
  6. Committee Reports:
    1. Transportation Committee:

                                               i.     SR 179 Process—Tom Hutchinson reported that the second Charrette of the SR 179 Needs Based Implementation Process (NBIP) will be held on Jan 14,15, 19, 20 & 22nd.

                                              ii.     Alternate Route – will be discussed at the December Transportation Committee meeting.  The Committee will ultimately make a recommendation to the Council but it is believed that the outcome of the SR179 process as well as the Verde Valley Transportation committee’s plan may impact the choice of  the most desirable alternative route.  In addition, it is important that the Environmental Assessment process not be shortcut.   For background on potential route alternatives, opinions and history of the issue, Council members are encouraged to visit the following websites:

1.     CFARwww.cfarxing.org

2.     RRRR  www.redrockxing.org

                                             iii.     Traffic Lights – Traffic signal at Cortez and SR179 will be probably be installed in January, 2004.

    1. Planning and Zoning Committee:  Carol Agers reported the P&Z committee is currently working three issues for presentation to the Council at its January 8th meeting:

                                               i.     Plaza de Piedras – the committee area residents are continuing to refine the list of issues and concerns for this property.  The final meeting on this property will be held at 10:30 am in December 15.

                                              ii.     Art/Tent Shows – Bell Rock Plaza has requested an increase in the number of shows allowed and permanent status for their use permit.  The P&Z committee will meet with representatives of the group on December 15 at 10:00 am. 

                                             iii.     Rezoning of 1.8 acres on Montazona Trail – The Popovich family is requesting a reduction in zoning from 35,000 sq. ft. to 10,000 sq.  ft per lot at this site.  This change will involve an amendment to the community plan.  The  P&Z will discuss this issue at 9:30 am on December 15.

    1. Recreation Committee:  Dorothy Hores reported that the new chairpersons will take over the Recreation committee in January.   Also, that the Sedona Village Business Association has generously donated $950 to support the committee’s activities.
  2. Old Business:
    1. Community Clean-up Day report – Bob Carlile reported that the November 22 clean up day was a huge success with more than 600 participants.  The success was due to wide support from many sources and the very efficient job of getting out the message to the community and Businesses.  Yavapai County was particularly pleased with the results and believes that the $15,000 cost was money very well spent.  The County Commissioners will honor the Clean-up committee members at its December 15 meeting.
    2. Museum Update – The museum in Tequa Plaza is still under construction after delays in permit approvals.
    3. Policies & Procedures – discussion will be delayed until January.
  3. New Business:
    1. County Liaison Committee discussion – Zona Fink led a discussion on the potential for adding a BPRCC committee (or perhaps a 2nd Vice President position) to be the liaison between the Council and Yavapai County.   This would require a By-law revision.  It was agreed that the Council’s Officer nomination committee would study the issue and make a recommendation to the Council
    2. Slate of Officers for 2004 – The nominating committee (Jeff Dunn, Dorothy Hores, and Jeanne Ray) are proposing the following as BPRCC officers for 2004:

                                               i.     President – Don Beard

                                              ii.     Vice President – Zona Fink

                                             iii.     Treasurer – Bert Berkshire

                                            iv.     Secretary – John Gillam

                       The election for these positions will be held at the January 8 meeting.


Meeting adjourned at 10:05 AM.


John Gillam,




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